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Part 3 December 17, by Nagesh Belludi 4 Comments Preamble This article concludes a series of three articles that describes how to get clarity about your present role in your organization and write an effective job description.
The first article established that writing a job description for your present position will help you clarify your role and establish a sense of better control and direction over your job. See full article here.
Write Your Job Description After completing a thorough job analysisyou should have a list of responsibilities and goals for your position. Here is how to organize this list and write a formal job description: A job description should be a high-level synopsis of the expectations of your role.
Prioritize your ideas and responsibilities. Group ideas by functional theme if possible. Each theme can then be written as a paragraph or bullet point in your job description. List no more than four or five paragraphs of responsibilities. Depending on your position, you may not need a very detailed list of responsibilities.
For example, a worker on an assembly line may have just a single paragraph in his job description while an administrative assistant may have a more complex description of duties organized into three or four paragraphs of responsibilities.
Each paragraph can consist of as many sentences as necessary to describe a responsibility precisely. Begin each sentence with a verb in present tense.
If your job involves supervising other employees, include the scope of responsibilities — coaching, training, conducting performance reviews, etc. Get Concurrence from Your Supervisor In your next one-on-one meeting with your supervisor, set aside some time to discuss your job description.
Is this in line with how you and our management see my role? Am I missing any responsibility or initiative? Do you see anything differently? This work-plan along with your job description can establish a basis for measurement and job appraisal. Revise Often and Maintain Organizations, their objectives, routines and expectations constantly change.
Keep your job descriptions current and accurate. Share your job description with your supervisor as part of the performance review process and continually seek agreement on how he sees your job.
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